AI Tools We Use
AI Tools We Use at Utima
Today, many companies see AI tools as a trendy, cool thing. We see them as everyday tools that save us time, nerves, and sometimes even budget. Here’s a list of AI assistants we actually use across different teams and project roles at Utima and for our clients.
📣 Marketing
Perplexity
When we need facts, sources, and quick research without hallucinations.
Perplexity often replaces traditional Googling for us — it’s faster and more concise.
Lakmoos.com
A smart tool for monitoring competitors and changes on websites. It helps us stay on top of what’s happening in our industry and what our clients are reacting to.
Opinio AI
When you need fast market research or insight into what’s trending in a specific segment.
At Utima, we use it before larger client workshops or when developing new products. It can process massive amounts of data and extract what really matters.
OpenAI (ChatGPT)
Used daily — from refining emails and preparing presentations to drafting posts. The key is knowing how to prompt and review outputs. In capable hands, it’s a tool with rocket boost.
Vaibe AI
Ideal when you need to generate videos, 3D avatars, images, or brand templates.
Vaibe AI helped us test visuals for a new brand and quickly validate what resonates. Great for mood boards and style drafts before handing things over to a designer.
🤖 Process Automation
n8n.io
Open-source automation that connects systems, APIs, and tools. We use it as a more advanced alternative to Make.com when we need greater flexibility and self-hosting.
Make.com
A low-code/no-code platform we use for quick automations in both client projects and internal operations. Perfect for business teams who don’t want to wait for developers.
Aiviro.com
Automation of routine tasks using OCR and RPA.
We use it, for example, to extract data from emails or documents without human involvement. It saves dozens of hours per month.
💬 Communication
Kanbu.ai
Our own product — but we include it here because we use it internally as well.
A multilingual AI assistant that answers questions, organizes FAQs, provides data, and simplifies client onboarding. It also speaks in the brand’s tone of voice.
🛠️ Other Everyday Tools
CoFounder AI
If you’re at the early stage or looking for product direction, CoFounder AI can generate a business plan, add a financial model, and suggest next steps in just a few clicks.
We use it for quick validation or brainstorming around new spin-offs. It genuinely saves hours.
Advomate
An AI legal assistant that helps with drafting and reviewing contracts, terms, or GDPR documentation.
Great when you need to quickly generate a legal document without waiting for an external law firm.
Reclaim.ai
Calendar synchronization and focus time blocking.
It helps our team stick to timeboxes and actually make space for deep work.
Fireflies.ai
Records and summarizes meetings. No more manual note-taking! Everything important is clearly structured and easy to share with the team.
If you’re building something new or want to move your team forward, start with tools that deliver quick results without heavy integration. And if you’d like guidance, get in touch. We’ve tested this in practice.